The Simple Way to Better Business Writing

Get Results by Simplifying the Message

With business writing, less is definitely more: less verbiage and corporate jargon will bring more clarity to the message – and help achieve the desired results faster.

Today’s business professionals read a staggering amount of information. Tolerance for bloated, unclear messages is diminishing as rapidly as new technology offers up more and more opportunities to communicate. Professionals like business or essay writers who want their messages to stand out avoid the mistake of trying to sound important and look for ways to simplify their messages and ideas.

Make Each Word Work

If a word doesn’t work, get rid of it. This will immediately eliminate often-used but unnecessary modifiers, such as very (as in very poor writing), really (as in really very poor writing), and certainly (as in certainly very poor writing).

Here are a few other examples. Not how much stronger the sentence sounds when the modifier is eliminated.

  • Quite (I quite agree.)
  • Rather (I was rather disappointed.)
  • Indeed (We are indeed grateful.)
  • Frankly (Frankly, I’m puzzled.)
  • A bit (Sales were a bit off this quarter.)
  • Overall (Overall, things are looking up.)
  • Largely (My background is largely in export-import.)
  • To be honest (To be honest, my opinion is that…)

Edit Ruthlessly

Look for every opportunity to eliminate unnecessary words and phrases. By doing so, sentences become sharper and clearer, reflecting a professional tone and clarity that will command attention and get results. Examples:

  • Instead of:Enclosed herewith please find our proposal, which I am pleased to present. Try: I’m pleased to present our proposal.
  • Instead of:It was certainly a pleasure speaking with you on the telephone today, especially so in learning of your plans regarding your forthcoming inspect trip to our plant facility. Try: We’re looking forward to your visit.
  • Instead of:We believe the utilization of the proposed marketing strategy will result in an impressive quantity of profit generation for your company. Try: Our plan means profit for your company.

Avoid Buzzwords and Cliches

Nine times out of ten, they sound unimaginative—as with the introductory phrase of this sentence. Worse, they can sound pretentious. Some of the more popular ones approved by essay writing services include:

  • Interface, as in, “I want you to interface with the finance department on this project.” Computers interface, people don’t.
  • A verb often and unnecessarily used in place of “said,” as in, “Last time we we spoke, you indicated…”
  • Appreciate, Hear. An attempt at super-managerial empathy is used instead of “understand” in sentences like, “I can appreciate what you’re saying,” or “I hear what you’re saying.” These words have become so over-used that they often signal to the reader that the writer neither appreciates nor understands.
  • Tasked, as in, “I’ve been tasked to get this report out by Thursday.” The task is a noun, not a verb. This is similar to saying, “I’ve been jailed to get this report out by Thursday.”
  • The solution, as in, “So how did you solution that?” Another example of a noun being improperly used as a verb.

Use Short, Simple Words

In a 1909 speech on simplified spelling, Mark Twain said, “I never write ‘metropolis’ for seven cents because I can get the same price for ‘city’; I never write ‘policeman’ because I can get the same money for ‘cop.'” When you have a choice between two words that mean the same thing, always go for the more simple word.

  • Totalinstead of aggregate
  • Limitsinstead of parameters
  • Broken instead ofinoperable
  • Building instead offacility
  • Liedinstead of misspoke
  • Workableinstead of viable
  • Resume instead ofqualifications brief
  • Now instead of at this point in time
  • Saw instead of observed
  • Best instead of optimum or optimal
  • Because instead of due to the fact that
  • Before instead ofprior to

Professionals who take the time and effort needed to simplify their message are often those who get the results they’re looking for – faster and more efficiently,

About the author

Jike Eric

Jike Eric has completed his degree program in Chemical Engineering. Jike covers Business and Tech news on Insider Paper.

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